Smart Conferences: A Comprehensive Review of Technologies, Analytics and Future Directions

Academic conferences have been pivotal in scholarly communications, facilitating the exchange of ideas and fostering collaborations among attendees by using advanced sensing, networking, and control technologies. Traditionally held in physical venues, the landscape of academic conferences has been revolutionised by the advent of virtual and hybrid formats as supported by the Internet of Things, Artificial Intelligence, and virtual reality tools. Despite the burgeoning literature on smart conferences, there exists a gap in comprehensive reviews that consolidate the various advancements and methodologies in this domain. This article aims to fill this gap by providing a thorough review of the latest developments in smart conference technologies and practices. It offers a multidimensional analysis, including predictive analytics, smart content delivery, networking improvements, and data-driven assessments. Fundamentally, we frame conference activities as a complex process involving multi-stage planning, real-time dynamic execution, and post-event analysis and refinement. This review specifically highlights how smart technologies are transforming this end-to-end process. Additionally, the concept of parallel intelligence is introduced, exploring its potential to transform future conferences. The significance of this article lies in its holistic perspective, offering valuable insights for enhancing conference planning, attendee engagement, and overall conference experiences.